Accounts
Receivable
The Accounts Receivable module
combines ease of use with the power of a client/server based
system. Whether invoices and credit memos are entered
directly into Accounts Receivable or posted through the shipping
process in Order Entry, the updating of customer accounts
is performed automatically and immediately.
The inquiry capabilities are
phenomenal. The AR Drill Down provides four methods
of inquiry:
- AR Drill Down by Customer - An
inquiry can be made on all invoices within a specific
invoice class or for all classes for a customer sorted
by invoice date;
- AR Drill Down by Check Number - An
inquiry can be made on all checks received for a customer
sorted by check number. By clicking on the check
number, a listing of invoices paid can be obtained;
- AR Drill Down by Corporate ID - An
inquiry can be made on all invoices for a corporate
entity including all customers' invoices for that corporate
entity; and
- AR Drill Down by Invoice - An
inquiry can be made for a specific invoice number displaying
the invoice header and line item information for the
invoice.
Throughout the drill down
windows, payment information may be displayed by clicking
on the amount Received, and detailed invoice and memo/bad
debt information may be displayed by clicking on the Invoice
Number/Amount or Memo Amount, respectively.
The inquiry capability is
so good that, combined with our ability to reprint an invoice
at any time, you may find it is no longer necessary to file
a copy of your invoices in customer files. Think of
all the hassle that you could save! It's not quite
paperless, but we're working on it.
Cash Receipts processing was
developed to be as easy as possible. Once a customer
is selected, all of the unpaid invoices for that customer
are listed in the window. The cash receipts clerk
can then check a box to fully pay one or more of the invoices,
or enter in the amount of any partial payments on an invoice
by invoice basis. We haven't been able to think
of a way to make it any easier or faster, unless you want
to be able to import the transactions from your bank or another
system. Then we have a full ASCII import capability
for invoices, cash receipts and even customer master information.
And we didn't forget collection
activities. Collection activities can easily be recorded
or reviewed on-line in our Contact Management module. Customer
IDs in the Accounts Receivable module are the same as the
Address IDs in Contact Management. Carillon is
truly one integrated system.
The Accounts Receivable module
has many other impressive features including:
- Unlimited customers
- Unlimited ship-to addresses per customer
- The ability to "tie" customers together,
for reporting purposes, into a Corporate ID
- Support for unlimited bank accounts
- Credit limit tracking
- Prepaid invoice entry
- Posting of revenues by customer or by inventory item
- Miscellaneous cash receipts entry to process non-customer
related receipts such as interest payments
- Five user-definable reporting classes for customers
- The ability to reprint any journal, ledger or trial
balance as of any current or prior period.
Reports featured in the Carillon
Accounts Receivable module include:
- Multiple invoice formats;
- Aged Trial Balance by Invoice Date;
- Aged Trial Balance by Due Date
- Sales Journal
- Cash Receipts Journal
- Sales Distribution Journal; and
- Cash Receipts Distribution Journal.
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