Accounts
Receivable
The Accounts Receivable
module combines ease of use with the power of a client/server
based system. Whether invoices and credit memos are
entered directly into Accounts Receivable or posted through
the shipping process in Order Entry, the updating of customer
accounts is performed automatically and immediately.
The inquiry capabilities
are phenomenal. The AR Drill Down provides four methods
of inquiry:
- AR Drill Down by Customer - An
inquiry can be made on all invoices within a specific
invoice class or for all classes for a customer sorted
by invoice date;
- AR Drill Down by Check Number - An
inquiry can be made on all checks received for a
customer sorted by check number. By clicking
on the check number, a listing of invoices paid can
be obtained;
- AR Drill Down by Corporate ID - An
inquiry can be made on all invoices for a corporate
entity including all customers' invoices for that
corporate entity; and
- AR Drill Down by Invoice - An
inquiry can be made for a specific invoice number
displaying the invoice header and line item information
for the invoice.
Throughout the drill down
windows, payment information may be displayed by clicking
on the amount Received, and detailed invoice and memo/bad
debt information may be displayed by clicking on the Invoice
Number/Amount or Memo Amount, respectively.
The inquiry capability is
so good that, combined with our ability to reprint an invoice
at any time, you may find it is no longer necessary to
file a copy of your invoices in customer files. Think
of all the hassle that you could save! It's not quite
paperless, but we're working on it.
Cash Receipts processing
was developed to be as easy as possible. Once a customer
is selected, all of the unpaid invoices for that customer
are listed in the window. The cash receipts
clerk can then check a box to fully pay one or more of
the invoices, or enter in the amount of any partial payments
on an invoice by invoice basis. We haven't
been able to think of a way to make it any easier or faster,
unless you want to be able to import the transactions from
your bank or another system. Then we have a full
ASCII import capability for invoices, cash receipts and
even customer master information.
And we didn't forget collection
activities. Collection activities can easily be recorded
or reviewed on-line in our Contact Management module. Customer
IDs in the Accounts Receivable module are the same as the
Address IDs in Contact Management. Carillon
is truly one integrated system.
The Accounts Receivable
module has many other impressive features including:
- Unlimited customers
- Unlimited ship-to addresses per customer
- The ability to "tie" customers together,
for reporting purposes, into a Corporate ID
- Support for unlimited bank accounts
- Credit limit tracking
- Prepaid invoice entry
- Posting of revenues by customer or by inventory item
- Miscellaneous cash receipts entry to process non-customer
related receipts such as interest payments
- Five user-definable reporting classes for customers
- The ability to reprint any journal, ledger or trial
balance as of any current or prior period.
Reports featured in the
Carillon Accounts Receivable module include:
- Multiple invoice formats;
- Aged Trial Balance by Invoice Date;
- Aged Trial Balance by Due Date
- Sales Journal
- Cash Receipts Journal
- Sales Distribution Journal; and
- Cash Receipts Distribution Journal.
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