Accounts
Payable
Accounts Payable was designed
for real world situations with simple and flexible check
printing options. Checks can be printed from six
different windows, with or without the invoice having previously
been entered in the system. If an invoice needs to
be entered and paid immediately, either of our voucher
entry windows will allow you to enter the invoice information
and print the check immediately. Check printing options
include:
- Quick Checks - Quickly
printing a check for a vendor invoice as the voucher
is entered;
- System Generated Check Printing - The
system can help you determine what to pay based on
the invoice terms and due dates. This is the option
you will use for your periodic check runs;
- Single Vendor Check Printing - Quickly
printing checks for one or more invoices for a single
vendor; and
- Manual Checks.
The cash requirements report
uses the due date, terms due date and invoice date to determine
which checks should be paid on this check run. By
simply entering the date for this check run and the date
of the next check run, the Accounts Payable module provides
a listing of the checks that should be cut before the next
check run. The Accounts Payable clerk can then modify
the list by partially paying invoices or removing them
from the check run.
Accounts Payable also features
a dynamic "drill down" capability which can be
used in two ways:
- Drill Down by Check Number - An
inquiry can be made on all the invoices that were
paid by an individual check; and
- Drill Down by Vendor - An
inquiry can be made on all invoices within a specific
voucher class or voucher classes for a vendor. Related
payment and memo information is also available for
those invoices.
Accounts Payable is tightly
integrated with General Ledger to verify account numbers,
open periods and years, and to automatically and instantly
post transactions in the cash disbursements and purchases
journals. Accounts Payable is also tightly integrated
with the Time & Billing and Purchase Order modules.
Accounts Payable has many
other noteworthy features including:
- Laser generated checks for unlimited
bank accounts. Checks (including MICR encoding)
are printed on blank safety paper.
- Outstanding check reconciliation
- Multiple vendor classifications
- Flexible invoice selection criteria
- Check stubs in summary or detail
Carillon's Accounts Payable
module has a full set of reports to provide a quick, precise
reference to your companies' performance. The reports
include:
- Outstanding Check Listing
- Check Register
- Purchases Journal
- Voucher Journal
- Distribution Journal
- Cash Disbursements Journal
- Cash Requirements Report
- Aged Trial Balance
- Vendor Master Listing
- Full 1099 MISC reporting including
magnetic media
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